Division of Birth & Death Records
The Division of Vital Statistics, of the Ohio Department of Health, is responsible for the operation of the state system of vital statistics registration including live births, deaths, stillbirth, certificates of service, etc. The health commissioner is responsible for the preparation and issuance of such instructions as are necessary to secure the complete and accurate registration of vital events and to obtain uniform observance of the law in each primary registration district..
The Warren County Combined Health District provides certified copies of birth records for all Ohio counties and death records for deaths occurring within Warren County excluding Atrium Hospital. The fee for all certified records is $22.00 per copy. Checks and money orders should be made payable to Warren County Combined Health District. All personal checks now require the following to be placed on the check: Birth Date and a State issued identification number from a Driver's License, State ID, Military ID, or Passport. Credit Cards are also accepted in the office with an additional fee. Certificates will be sent via US Mail. Expedited service is not available. Please use the link provided to download the mail order request form. You may also come into our office to obtain certified records.
For your convenience, you can process online requests through VitalChek, an independent company that the Warren County Combined Health District has partnered with to provide this service. All major credit cards are accepted including American Express®, Discover®, MasterCard®, or Visa® and an additional convenience fee of $7.00 plus shipping is charged for this service by VitalChek Network, Inc.
Beginning March 20, 2015, a person who was adopted between January 1, 1964, to September 18, 1996, may submit an application to the Ohio Department of Health for a copy of their adoption file. Should you have any questions, please contact the Ohio Department of Health's customer service team at (614) 466-2531.
Parents who birth their baby at home or outside a birthing facility, will register the birth of their baby with the local vital statistics office within ten (10) days of the baby's birth. You will need to request a home birth packet from the Vital Statistic Office by calling (513) 695-1249. This can be done by the licensed midwife or the parents. It is highly recommended that you obtain this packet in advance of the birth to avoid being rushed to get all of the required information in a short amount of time. Once the certificate has been prepared after the birth packet is filed and reviewed by the Ohio Department of Health, it will be presented to the person who intends to sign as the informant for review. The informant can be a parent, a midwife or other person that was present at the birth.
All materials to register a home birth should be mailed or brought into:
Warren County Combined Health Department
Department of Birth and Death Records
416 South East Street
Lebanon, Ohio 45036
The funeral director is responsible for filing death and stillbirth certificates with the local registrar. The medical portion of a death certificate must be completed by either the physician who attended the deceased or the coroner. All causes of deaths are categorized in accordance with the International List of Causes of Deaths and complied for statistical purposes.
Burial permits are issued to funeral directors or person in charge of the interment, who must either file a provisional death certificate or the original certificate before the remains are interred or cremated.
PLEASE NOTE: Beginning October 15, 2015, in accordance with ORC 3705.23, all death records that have been filed in Warren County within the last five (5) years will have a redacted social security number. To receive a death record that has not been redacted, the requestor must meet certain relationship requirements and must provide a photo ID and proper proof as to the relationship to the decedent. You may use the link provided to view the relationship and proof requirements. PROPER IDENTIFICATION AND PROOF IS ALSO REQUIRED OF ANY MAIL ORDER FOR A DEATH RECORD. Any proof that is questionable by the WCCHD staff will be submitted to the Ohio Department of Health for their approval which may cause a delay in issuing the death certificate.
Please call the Vital Statistics office staff at (513) 695-1249 with any questions.